Our Content Compliance solution uniquely offers content clean up together with identification and remediation of sensitive data. Whether used as part of a storage optimization or risk mitigation program, Content Compliance works at scale on files in place and provides information down to the file level enabling rapid and informed remediation decisions to be made across any connected repository.
Based upon years of practical experience working with global customers, Content Compliance provides a proven and focused solution to addressing the proliferation of e-trash and sensitive data in unstructured content. Powered by our Discovery Center file analysis platform, Content Compliance provides business and storage managers with tools to address both content growth and sensitive data leakage. Deployed to a virtual, physical or cloud hybrid environment, Discovery Center provides a map of e-trash, redundant, obsolete and trivial (ROT) content and potentially sensitive data. Working on content in place, it allows unwanted files to be removed or quarantined efficiently in bulk and presents workflow-driven review of sensitive data violations for remediation. With built in audit functions, all actions form part of a defensible and repeatable process.
A commercial defense customer had spent 1,000s of man hours cleaning internal file shares but did not know what sensitive data existed. They believed their data was clean and challenged Active Navigation to provide more insight into their ‘clean’ data.
What Was Done
Discovery Center was used to build content inventories, remediate data and identify sensitive data across all content.
Frequently, organizations buying new content platforms neglect content migration, leaving files behind or simply dumping them across. Sometimes they force their staff to do the job manually. Our Intelligent Migration solution prepares content for migration before moving into the target repository and tagging them on the way resulting in reduced manual effort, lower volume-based migration costs and higher quality migrated data.
Intelligent Migration uses a proven, structured methodology, developed from years of practical experience working with global customers, to properly prepare content for migration. Powered by our Discovery Center file analysis platform it addresses content quality issues by removing e-trash, low value and duplicate files to reduce content volume. It then uses file analytics with classification capabilities to create consistent new metadata in a way not achievable manually, before moving into the target repository and tagging them on the way.
A commercial customer with a global information estate needed to migrate 15TB of content to SharePoint 2013. The content was spread across 15 global locations and needed to be tagged against an extensive metadata schema.
What Was Done
Discovery Center created an inventory of files; ROT policies and duplicates analysis enabled 7 million files to be defensibly removed. Based upon the organization’s existing schema, file contents and property analysis created new metadata to be written to SharePoint columns.
Whatever your organization’s situation, eventually it will need to address information governance as part of its day-to-day business. Our Content Governance solution provides a key component of any information governance strategy, enabling organizations to pro-actively monitor the quality and compliance of their content in place. It applies our proven methodology as a continuous cycle, monitoring connected repositories, automatically applying policies and notifying information owners and relevant users for action as part of a repeatable and defensible process.
Our Content Governance solution brings proven Discovery Center file analysis technology and embeds it in your organization to enable continuous monitoring of content as a key part of your information governance portfolio. Using rules matched to actionable content policies, Discovery Center stays on the lookout for leaked records, sensitive data spillage, stale content, ROT, e-trash and other content quality issues. When found, workflows are started and disposal action is initiated in place. Importantly, because these activities are policy-driven and fully audited, the whole process is defensible.
A federal defense customer needed to improve its compliance with information assurance policies and keep its content in shape before transition to a new cloud infrastructure.
What Was Done
Discovery Center file analysis monitors all repositories. ROT and assurance violations are reported and resolved as part of the customer’s routine operational cycle.